Data protection statements and document disclosure description

The links below contain the municipality of Iin's data protection and register statements (pdf) in accordance with the EU General Data Protection Regulation.

• Case management register
• Procurement register
• Personnel register
• Notification channel
• Camera surveillance
• Outreach youth work client register
• Community college and art school registration statement
• Accounting and invoicing register
• Cultural Merchant Customer Register Statement
• Trustee register
• Pupil and student register
• Building inspection customer register
• Recruitment register
• Employment services customer register
• Library customer register
• OUTI libraries customer register
• OUTI libraries' customer war silo
• Self-service library access control
• Walmu system description
• ESF personal register
• Early childhood education register description
• Leisure and well-being customer register
• Water supply customer register statement
• ManyArchive
• Newsletter for the Kaksari Network

Data subject rights and instructions for exercising them
The data subject has the right to obtain confirmation from the controller as to whether or not the data subject's personal data is being processed. If the controller is processing the data subject's personal data, the data subject has the right to request information about the data concerning him or her that the controller is processing.

The data subject has the right to demand that the controller correct inaccurate or incorrect personal data concerning the data subject. The data subject has the right to supplement incomplete personal data by submitting additional information to the controller, if necessary.

If personal data is no longer needed for the purpose for which it was collected or otherwise processed, the data subject has withdrawn the consent on which the processing of the data was based, or the controller has processed the personal data unlawfully, the data subject has the right to have the personal data concerning him or her removed from the register.

The data subject has the right to require the controller to restrict the processing of personal data in the cases specified in Article 18 of the General Data Protection Regulation.

• Form for inspection request
• REQUEST FOR CORRECTION OF REGISTERED DATA

The above-mentioned rights apply Contacts must be made in writing and delivered signed to the address:
Municipality of Ii, Data Protection Officer, Piisiltä 1, 91100 Ii

Due to data security and privacy reasons, information is submitted as manual documents or via the secure mail service.

When submitting a paper-based communication, please include the data subject's contact information necessary to process the matter and provide the information. Specifying the requested information in the communication will speed up the processing of the matter and the provision of the information.

Ii Municipality Data Protection Officer
Riitta Hautamäki
tel. 050 310 3461
 

If the data subject believes that the processing of personal data concerning him or her violates the General Data Protection Regulation, the data subject has the right to lodge a complaint with the supervisory authority, which in this case is primarily the Data Protection Commissioner.

The Office of the Data Protection Ombudsman
PO Box 800, 00521 Helsinki
Switchboard tel. 029 56 66700, data protection [at] om.fi

Document publicity description

In accordance with Section 28 of the Information Management Act (906/2019), a municipality must maintain a description of the information resources and case registers it manages. Everyone has the right to receive information about an authority's document that is public and information about themselves contained in an authority's document, subject to certain restrictions. According to the Freedom of Information Act, requests for information about the content of an authority's document must be sufficiently specific so that the authority can determine which document the request concerns (Public Information Act 621/1999, Section 13). 

The municipality has a duty to assist the person requesting information in identifying the document. A document disclosure description is one way to assist a citizen in making a request for information. A document disclosure description also explains the extent to which the authority processes information when providing services or processing information.

Check out the document disclosure description of the municipality of Ii here (PDF).

Fees charged for documents, information retrieval and copies price list. 

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